Orange County Clerk Contact
Indiana's structure map for Orange County identifies one Clerk structure: the Clerk of the Circuit Court / Orange County Clerk. The official staff directory lists Elizabeth Jones as Clerk, with the main Clerk number at 812-723-2649 Ext. 122. The Clerk / Election Board page and related county court pages use the county government address at 205 E Main St, Paoli, IN 47454. County public hours are Monday through Friday, 8:00 a.m. to 4:00 p.m.
The Clerk serves the Orange Circuit Court and Orange Superior Court system. That makes the Clerk the practical fallback when MyCase shows a case but not the document image, when a certified copy is needed, when a marriage license copy is requested, or when a probate file must be checked locally. Deputy Clerk contacts listed in the research include Circuit Court deputy clerks David Padgett, Heather DiBlasi, and Matt Tabor, plus Superior Court deputy clerks Sheila Vernon and Vicki Short.
Orange County Clerk / Election Board
Clerk: Elizabeth Jones
205 E Main St
Paoli, IN 47454
812-723-2649 Ext. 122
Monday-Friday 8:00-4:00
Orange County Clerk Duties
The Clerk's role is broader than copy service. The office supports the trial courts by receiving filings, maintaining case records, collecting certain payments, issuing or recording marriage licenses, and producing certified copies from files under the Clerk's control. For Orange County, this includes court matters that route through Circuit Court and Superior Court, including civil, criminal, family, probate, small claims, traffic, protection-order, and judgment records when public.
- Maintains local court case files and docket records for Orange County trial courts.
- Handles certified copies when MyCase is not enough for legal use.
- Issues marriage licenses and certified marriage license copies.
- Supports probate and estate filings served by the county trial-court system.
- Answers records questions when a case entry is public but the document is not online.
The official Orange County domain shows how county pages, court pages, and staff contacts point back to the same local government web system.
That shared county system is why a requester may see the Clerk, Circuit Court, Superior Court, Sheriff, Prosecutor, and other offices under closely related Orange County web addresses.
Orange County Clerk Request Methods
There are several request channels, and each serves a different need. Online lookup is the fastest way to identify a case number, but the portal is not the certified file. In-person service is the most direct path for copies, filing questions, and marriage license work. Phone contact is important before mailing a request because the research did not locate an Orange County certified-copy request form or complete local copy-fee schedule.
| Method | Best use | Orange County detail |
|---|---|---|
| Online | Find public case data | MyCase for statewide case lookup, filtered to Orange County where possible. |
| Payment portal | Eligible fines, fees, or traffic payments | Indiana ePay only if the case is payable online. |
| In person | Certified copies, marriage licenses, filing questions | Orange County Clerk / Election Board, 205 E Main St, Paoli. |
| Phone | Fees, copy availability, document status | Elizabeth Jones, 812-723-2649 Ext. 122, or deputy clerk lines from the staff directory. |
| Copy requests after confirming cost | No local request form found; call before mailing payment or certification requests. |
Request Orange County Certified Copies
A certified copy is a Clerk-issued copy that carries the court's certification, making it different from a printed portal page. Certified copies are often needed for marriage proof, divorce decrees, probate orders, name changes, judgments, and agency filings. MyCase can help identify the record, but the official copy comes from the court maintaining the record.
- Search MyCase first to find the cause number, party names, case type, and filing date.
- Decide which document is needed, such as decree, judgment, order, letters, license copy, or docket sheet.
- Call the Orange County Clerk to confirm whether the document is public, available, and eligible for certification.
- Ask for current copy fees, certification fees, payment methods, mailing instructions, and expected turnaround.
- Submit the request in person or by the mail path the Clerk confirms, using the courthouse address and exact case information.
- Review the certified copy when received to make sure it is the right document and includes the certification needed by the receiving agency.
Note: MyCase terms state that online information is not the official court record, so use the Clerk for certified legal copies.
Orange County Request Fields
No Orange County-specific certified-copy request PDF was found in the research. A good request still needs the same core information a Clerk must use to locate and price the record. The field inventory adapts the captured Clerk-related portal and request data to a practical records request. Do not include sensitive data unless the Clerk specifically asks for it through an official channel.
| Field | Required | Notes |
|---|---|---|
| Case number or cause number | Recommended | Best way to avoid wrong-record matches in statewide or local searches. |
| Party names | Yes | Use full names and former names if relevant. |
| Case type | Recommended | Criminal, civil, probate, family, traffic, small claims, marriage, or other record type. |
| Document requested | Yes | State decree, order, judgment, license copy, docket sheet, or certified packet. |
| Date range or filing date | Recommended | Useful when the case number is unknown. |
| Copy type | Yes | Plain, certified, or exemplified if offered and needed. |
| Requester contact | Yes | Phone, mailing address, and return instructions. |
| Payment method | Before mailing | Confirm current cost and accepted payment before sending funds. |
Orange County Clerk Fees
The research found verified statewide fee items but did not find a full Orange County local copy-fee schedule. That gap should not be filled with guessed per-page copy rates. The Clerk can quote current copy and certification costs, while statewide sources provide marriage license charges, BMV official driver record cost, and Trial Court Fee Manual categories for filings.
| Item | Amount or note |
|---|---|
| Marriage license, Indiana resident couple with at least one Indiana resident | $25 |
| Marriage license, out-of-state residents marrying in Indiana county | $65 |
| Certified marriage license copy | $4 |
| Possible additional document fee | $4 in some offices |
| Small claims filing | $97, or $87 if e-filed, plus service costs if sheriff service requested |
| Civil, probate, divorce, criminal, and infraction fees | Use Indiana Trial Court Fee Manual; county-specific local fee page not located |
| Plain or certified court copies | Call the Orange County Clerk for current local cost |
Orange County Clerk Online Limits
MyCase is useful, but it has limits. It may show a public docket entry without the filed document. It may omit sealed, expunged, juvenile, adoption, mental-health, medical, financial, or protected-address material. It may also contain errors or omissions because the official record is the court record maintained by the local court. When a document is unavailable online, the Indiana Judicial Branch public-records guidance says to contact the clerk in the county where the case is being heard.
The Indiana Bicentennial Commission source confirms county history and the Paoli county-seat setting behind the modern Clerk counter.
The history source supports the local context: a small county courthouse setting now handles modern court records through statewide tools and a local Clerk office.
Clerk Records and APRA
Indiana public-records law uses different paths for court case records and county agency records. Court files are controlled by court-access rules, Administrative Rule 9, and orders that restrict or redact certain material. For county agency records outside a court case, the Indiana Access to Public Records Act and Public Access Counselor resources may be relevant. A request for a court judgment should go to the Clerk. A request for a sheriff report, county contract, or other agency record should go to the agency that keeps that record.
For Orange County court records, the simplest fallback chain is MyCase for lookup, Clerk phone call for document availability, then in-person or confirmed mail request for the copy. That chain avoids two common errors: treating a portal printout as certified and sending a records request to the wrong county office.